Chigwell Manor Hall is a delightful venue providing banqueting space for up to 160 guests. Caterers enjoy working here as all the services are at ground level with easy access to kitchens which offer plenty of room for production of their menus. The following guidelines provide the basis on which we will accept a reservation.
Room Hire Charges
The charges shown are for use of the rooms between the hours of 09.30 and 23.00 on any day of the week. Extensions beyond 23.00 will not be granted and it is expected that all guests, caterers and entertainers will have departed the premises by 23.45.
April 2006 – March 2007 Weekday £1300 Sunday £2750 Saturday £3500
Health, Safety and Legal Aspects
Before we can confirm any reservation we shall require the following paperwork :
From yourself :
- Public Liability cover for the duration of the event
From your Caterer :
- Public liability cover including Employees & Product Liability
- References from two other venues where the caterer has operated
- Copy of Food Safety certificates/Basic Hygiene certificate
From your Band/DJ or other Entertainer –
It is a statutory requirement of Chigwell Manor Hall’s Insurance company that we ensure all visiting sub contractors comply with the Electricity at Work Regulations 1989. Therefore we require :
- Portable Appliance Test Certificate for any portable plug-in electric appliances brought into the venue.
Sound Limiters
Sound Limiters are installedat this venue and your Bands/DJs will be subject to strict controlson the amount of amplification equipment brought onto the premises. The use of unnecessary amplification equipment will be controlled and also hazardous tripods and other stands used for lighting equipment.
It is your responsibility to inform your Band/DJ on this matter. Some entertainers refuse to work with sound limiters.
1. It is recommended your Band/DJ plan their arrival and set up BEFORE your guests sit for menu service.
2. Their final departure from the hall must be within 45 minutes of the closure of the event.
4. A very small band room/changing room is available but only suitable for 2/3 people.
5. The stage is very small – suitable for a band of 4/5 members only.
NO FIREWORKS are allowed inside or outside the building.
NO SMOKE machines to be used.
NO BARBECUING of food inside or outside the building.
NO COOKING of any kind in the dining rooms.
NO METALLIC CONFETTI to be used inside or outside the building
Payment of Room fees
Payment of Room Hire Fee is in two stages. Half-fee is payable on confirmation. The outstanding balance will become due 12 weeks before the event. Payment is acceptable by cash, credit card or cheque.
What is included in your price?
- Use of the hall for the specified period as stated above
- 1 x Doorperson (this person is not responsible for children on the premises. All children are the responsibility of their parents or guardians whilst at this venue)
- 1 x Duty Manager operating on behalf of safety and security of Manor Hall
- 1 x Cloaksperson for the duration of the event
- VAT at 17.5%
- Set up of your table plan on the morning of the event
MANAGEMENT OF YOUR EVENT
Your caterers are deemed to be in full management charge of your function and, as such, must remain on the premises for the entire duration of the function providing a professional management service.
FOOD & BEVERAGES
All food and drink dispensed to your guests must be free of charge. No charge may be made at any time for these or any other items. Alcoholic beverages must not be supplied to minors.
COOKING IN THE DINING ROOMS
Under no circumstances may any food be cooked or reheated in the dining rooms.
KITCHEN EQUIPMENT & HYGIENIC RUBBISH DISPOSAL
Your caterer is responsible for cleaning the kitchen and equipment used and for ensuring all rubbish generated from your event is correctly disposed of using plastic bags. No unbagged food waste should be left on the ground outside the building nor placed in the rubbish disposal bins. A surcharge will be made if a special clean is required.
DECORATIONS
No pins, staples, sticky tape, glues or adhesives are to be used to affix decorations in the dining rooms. Damage caused to dining rooms, fixtures and fittings by use of any of the above will be charged for.
ACCOMMODATION - TABLES AND CHAIRS
Maximum seating is 160 guests. Tabling and chairs will be provided to accommodate 160 seated guests. Hire charges for additional seating are the responsibility of the caterer/client hiring the hall.
CROCKERY & CUTLERY
The Caterer is responsible for the provision of all crockery, cutlery, glasses, linens, table decorations etc required for the service of your menu.
CHILDREN
Children may only attend events at this hall if accompanied by their parents or in the care of a responsible adult.
TOASTMASTER
Chigwell Manor Hall prefers customers who are planning to self-cater to also book the services of a Toastmaster. A Toastmaster is obligatory if unaccompanied children are attending the event.
HEALTH & SAFETY/HYGIENE
Caterers must supply a copy of Public Liability, references from two other locations where they have catered, and if requested be prepared to supply evidence of how their foodstuffs have been sorted, prepared, and transported to Chigwell Manor Hall.
Care must be taken not to block fire and emergency exits.
Chigwell Manor Hall reserves the right to refuse without explanation any new caterer proposed by a client.
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Please let us know if you would like any additional information or do not understand any of the foregoing and we will be happy to assist.
With regard to the various insurance and electrical safety requirements we can provide a list of names and contacts who can assist you further.
